Administrative Assistant
Reporting Manager: General Manager
Job Purpose Summary:
The role requires a highly skilled candidate with strong organisational skills, attention to detail and communication skills. They are responsible for keeping track of all new starters and leavers and completing admin for the store.
Key Responsibilities & Accountabilities:
- Preparing Paperwork- Preparing all new starter paperwork and contract change letters. Also making sure all employee details are correct and up to date, new starters have been added, leavers have been processed
- Assisting with Recruitment- Helping to organise recruitment sessions and making sure all base hours are filled for each department
- Organising Inductions- Scheduling all new starters onto an Induction and creating Induction schedules for them. Also ordering and preparing all uniform and name badges for new starters
- Notetaking- Being the primary notetaker for the store
- Processing Payroll - Ensuring all monthly timesheets are completed on time and sent to Managers to review
- In store Communication – Keep the stores Noticeboards up to date
*** Please note that no list on this job description is exhaustive and you may, at any time, be requested by management to carry out any other task or activity as necessary to the smooth effective operation of the business.
Person Profile:
- Highly organised and able to prioritise workload
- Conscientious, trustworthy and confidential/discrete – high integrity
- Strong attention to detail and accuracy
- Outgoing and engaging personality
- Excellent communication and interpersonal skills
- Able to work to tight deadlines
- Flexible in approach to work, people and working patterns
- Able to communicate with a range of audiences
- Adapts to change willingly and enthusiastically
- To actively approach all aspects of work in a positive, productive, and professional manner
- Self-motivated and able to work independently
Specific Job Skills:
- Extremely efficient, proactive, organised and resourceful
- Flexible and able to function in a fast paced/demanding environment
- Able to multi-task
- Great interpersonal skills
- High levels of initiative & self-motivation
- Excellent planning and prioritisation skills, with judgement to seek advice and clarification when necessary
- Excellent time management
- Excellent written communication skills
Computer Skills:
- Excellent use of Microsoft Office (Outlook, Word, Excel & PowerPoint).
Experience & Qualifications:
- Ideally has Administrative/Support experience in a similar environment
